The Thai-Canadian Chamber of Commerce (CanCham Thailand) is delighted to invite you to the 2021 Annual General Meeting on Wednesday, April 21 at 4 pm at Siam Kempinski Hotel Bangkok.
CanCham members are encouraged to attend the AGM, however, only ordinary members (Corporate, Individual, and Young Professional) duly registered and paid-up with the Chamber before the AGM can exercise their voting rights for CanCham Board of Directors. If you have not yet paid your 2021 membership fees or received your invoice, please contact us at 02 266 6085 or firstname.lastname@example.org.
We encourage you to join the AGM as it is an opportunity for all voting members to be updated on the status of the Chamber and the Canadian community in Thailand, as well as to elect the new Board of Directors who will lead CanCham Thailand on your behalf over the next 12 months.
To ensure the quorum is reached, it is crucial that our members attend the AGM or submit the proxy form. If you would like to submit your proxy, please forward it by email to email@example.com by Tuesday, April 20 at 5 pm.
To represent CanCham Thailand as a director is a rewarding experience, to view descriptions and benefits, please click here.
To express an interest in becoming a director of CanCham, please submit a nomination form and a short biography to firstname.lastname@example.org by March 21, 2021.
The biography that includes the following;
Current position of employment and company name
An overview of work experiences
A summary of your qualifications
A portrait of yourself
A brief description of your association with CanCham
A statement of interest in becoming CanCham Board of Directors, outlining your plan to contribute and strengthen the Chamber
WHEN: Wednesday, April 21, 2021 from 4 - 6 pm
WHERE: Siam Kempinski Hotel Bangkok
ENTRY FEE: free of charge *restricted to 3 representatives per company.
MEMBERS OF THE BOARD
The Board of Directors shall consist of at least 9, but not to exceed 15 elected ordinary members, including either individuals or designated representatives of Corporate Members.
The Board of Directors shall be in office for a term of 1 year at a time. Nominations for Directors shall be proposed and seconded during the nomination period.
DIRECTOR NOMINATION PROCESS
CanCham Thailand shall coordinate the nomination of candidates for election to the Board of Directors.
The nomination shall close at least fourteen (14) days prior to the Annual General Meeting. If, however, at the time the nomination process is scheduled to close there are fewer than nine (9) qualified candidates, the nomination period shall close and re-open on the day of the Annual General Meeting wherein nominations will be proposed and seconded from the floor during the meeting.
The election of the Directors for the Chamber shall take place by secret ballot after the regular business of the Annual General Meeting.
Each ordinary member is entitled to one vote for each vacancy to be filled. After the votes have been cast, all candidates shall be ordered based on the number of votes received, and shall be appointed to the members of the Board of Directors in the same order.
If, however, appointing a candidate on the list to the Board of Directors would be inconsistent with, or violate the constitution, then that candidate will not be appointed and the next listed candidate will be appointed.
The election of the Directors for the Chamber shall take place by secret ballot after the regular business of the Annual General Meeting. Each ordinary member is entitled to one vote for each vacancy to be filled.
After the votes have been cast, all candidates shall be ordered based on the number of votes received, and shall be appointed to the members of the Board of Directors in the same order. If, however, appointing a candidate on the list to the Board of Directors would be inconsistent with, or violate the constitution, then that candidate will not be appointed and the next listed candidate will be appointed.
The Board of Directors shall elect among its members to be the following officers:
Vice Presidents (2)
The position of President shall not be held by the same person for more than three (3) full consecutive terms. Other Board members may not hold any position as an officer for more than five (5) consecutive terms.
The Immediate Past President and the Counselor (Commercial) shall serve as ex officio non-voting members of the Board unless he / she has been re-elected as a regular member of the Board.
The President must be a person residing in Thailand who is either a citizen of Canada or a person of Thai nationality.
IMPORTANT DATES FOR 2021 AGM
March 21: Last day for members to submit Board of Directors nominations.
March 24: List of nominees and proxy form will be circulated to members.
April 20: Last day for members to submit their proxy form.
April 21: 2021 AGM and Election of the Board of Directors
16:30 Meeting starts
16:45 Quorum reached and AGM declared open.
Consider and approve the 2020 Annual General Meeting minutes & matters arising.
Consider and approve the 2020 Annual Report.
Consider and approve the 2020 Balance Sheet and Statement of Revenues and Expenses.
Consider the reappointment of the Auditor.
Consider and elect the Board of Directors for the 2021/2022 year.
Consider other business (if any).
17:30 Keynote speaker
18.00 Meeting ends
*For any questions or concerns, please contact Jen Meckhayai, Executive Director at email@example.com.